(click for more information) 
MUHA Timekeepers: In order to prepare for the upcoming Kronos Deadlines for the Thanksgiving and Christmas Holidays, please review the attached 2009 Calendar for November and December. The Kronos Deadlines have been moved up early due to the holidays. Please share these payroll deadlines with your staff to help pay our employees timely and accurately. December 2nd Pay date (11/08/09 – 11/21/09) Kronos Deadline – 10:00am Monday, November 23, 2009 FINAL Kronos Deadline – 10:00 am Tuesday, November 24, 2009 December 30th Pay date (12/06/09 – 12/19/09) Kronos Deadline – 10:00am Monday, December 21, 2009 FINAL Kronos Deadline – 10:00am Tuesday, December 22, 2009
EFFECTIVE WITH THE PAY DATE SEPTEMBER 9TH, THERE WILL BE (2) NEW IWR REPORTS: 1- BIWEEKLY PTO EMPLOYEE EXPENSE DETAIL This report can be used by managers to monitor the 50116 PTO Expense Account in the General Ledger. It reports BiWeekly NET PTO Expense per Cost Center with Employee detail that includes the reversal of the prior payroll’s PTO Expense and the Posting of the current payroll’s PTO Expense. (Note: PTO Expense doesn’t exceed 360 Hours and includes fringes.) 2- BIWEEKLY PTO EXPENSE POSTING DETAIL – This report can be used by managers to monitor the 50116 PTO Expense Account in the General Ledger. It is a NET ACTIVITY & SUMMARY REPORT for BiWeekly PTO Expense per Cost Center. (Note: PTO Expense doesn’t exceed 360 Hours and includes fringes.) FRINGE RATES EFFECTIVE 06/07/09 (click to see fringe rates) For more information contact Faye Brownlee (792-5390 / brownlef@musc.edu)
or Patty Burn (792-7544 / burnp@musc.edu).
WHEN - an email will go out when the next class is scheduled WHERE - Room 405 in Harborview Office Tower This class is for new timekeepers and anyone else who would like a refresher on the day-to-day operations in Kronos. Please email Vickie Nash asap to reserve your spot. Stimulus Tax Credit Effective with the March 11, 2009 pay date the MUHA payroll department has implemented the new federal tax tables created by the Stimulus Tax Credit and all 2009 paychecks after this date will reflect the change.
The Making Work Pay Tax Credit will provide a refundable tax credit of up to $400 for working individuals and $800 for married taxpayers filing joint returns. Eligible workers will get the benefit of this change without any action on their part. This means that workers don’t need to fill out a new W-4 withholding form for the automatic withholding change. These changes may result in an increase in take-home pay averaging $13.00 per week. An employee with multiple jobs or married couples whose combined incomes place them in a higher tax bracket may elect to submit a revised W-4 to ensure enough withholding is held to cover the tax for his or her combined income. The payroll department is not authorized to advise employees on individual tax matters. Please reference IRS Publication 919 for additional guidance for tax withholding or please contact your personal tax advisor for additional information. Many higher-income taxpayers will see little or no change in their take-home pay. That’s because the Making Work Pay credit is phased out for a married couple filing a joint return who’s modified adjusted gross income (AGI) is between $150,000 and $190,000 and other taxpayers whose modified AGI is between $75,000 and $95,000. Taxpayers who do not have taxes withheld by an employer during the year can also claim the credit on their 2009 tax return. |
IMPORTANT HR/PAYROLL UPDATE: PAID TIME OFF MODIFICATION (Policy 18-F.)
You may recall the PTO policy was modified in December 2008 to allow employees to request LWOP as an option which would be re-evaluated in July 2009. The Operations Group (Administrators) approved to keep this option in place. The request would still need manager approval. Please refer to PTO policy and let payroll know if you have questions.
- Employees have the option of requesting LWOP
Non-exempt Authority Employees have the option to request scheduled time off without pay; approval is at manager's discretion and should take into consideration staffing needs. An Exempt employee may request leave without pay in full day increments.
Requests must be submitted on a Request for Leave Form. - Employee request to reduce their FTE
Helena Bastian, MUHA human resources direct, presented details about employee request to reduce their FTE:
- Approval is at manager's discretion based on staffing needs
- Employees must be given seven days written notice prior to change
- Employee should be notified of implications in: change in accrual rate; change in benefit status; transferring to temporary role-employee gives up grievance rights or benefits; may be required to change status in future to meet staffing needs; paid time off modification
Please refer to Policy 18 – Paid Time Off, sections F.2, F.3, and H.3, from the Medical Center Intranet Human Resources website for more information. Approval for payment of unscheduled absences will be at the manager’s discretion and should be outlined in departmental policy. PTO & ESL ACCRUAL MAXIMUM CARRY OVER INTO 2010 / Supplemental Medical Leave Eligibility and Accrual Method
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